Heathfield community school aims to support the LA and ensure that all pupils who are unable to attend school due to medical needs, and who would not receive suitable education without such provision, continue to have access to as much education as their medical condition allows, to enable them to reach their full potential.
Due to the nature of their health needs, some pupils may be admitted to hospital or placed in alternative forms of education provision. We recognise that, whenever possible, pupils should receive their education within their school and the aim of the provision will be to reintegrate pupils back into school as soon as they are well enough.
We understand that we have a continuing role in a pupil’s education whilst they are not attending the school and will work with the LA, healthcare partners and families to ensure that all pupils with medical needs receive the right level of support to enable them to maintain links with their education.
This policy has due regard to all relevant legislation and statutory guidance including, but not limited to, the following:
This policy operates in conjunction with the following school policies:
The LA must arrange suitable full-time education for children of compulsory school age who, because of illness, would not receive suitable education without such provision. The school has a duty to support the LA in doing so.
The LA should:
The LA should not:
Children who are unable to attend school as a result of their medical needs may include those with:
Children who are unable to attend mainstream education for health reasons may attend any of the following:
The governing board will be responsible for:
The headteacher will be responsible for:
The named member of staff will be responsible for:
Teachers and support staff will be responsible for:
Parents will be expected to:
Parents will be required to contact the school on the first day their child is unable to attend due to illness.
Absences due to illness will be authorised unless the school has genuine cause for concern about the authenticity of the illness.
The school will provide support to pupils who are absent from school because of illness for a period of less than 15 school days by liaising with the pupil’s parents to arrange schoolwork, as soon as the pupil is able to cope with it, or part-time education at school. The school will give due consideration to which aspects of the curriculum are prioritised in consultation with the pupil, their parents and relevant members of staff.
For periods of absence that are expected to last for 15 or more school days, either in one absence or over the course of a school year, the named member of staff with responsibility for pupils with additional health needs will notify the LA, who will take responsibility for the pupil and their education.
Where absences are anticipated or known in advance, the school will liaise with the LA to enable education provision to be provided from the start of the pupil’s absence.
For hospital admissions, the appointed named member of staff will liaise with the LA regarding the programme that should be followed while the pupil is in hospital.
The LA will set up a personal education plan (PEP) for the pupil which will allow the school, the LA and the provider of the pupil’s education to work together.
The school will monitor pupil attendance and mark registers to ensure it is clear whether a pupil is, or should be, receiving education other than at school.
The school will only remove a pupil who is unable to attend school because of additional health needs from the school roll where:
A pupil unable to attend school because of their health needs will not be removed from the school register without parental consent and certification from the school’s medical officer, even if the LA has become responsible for the pupil’s education.
Where a pupil has a complex or long-term health issue, the school will discuss the pupil’s needs and how these may be best met with the LA, relevant medical professionals, parents and, where appropriate, the pupil.
The LA expects the school to support pupils with additional health needs to attend full-time education wherever possible, or for the school to make reasonable adjustments to pupils’ programmes of study where medical evidence supports the need for those adjustments.
The school will make reasonable adjustments under pupils’ IHPs, in accordance with the Supporting Pupils with Medical Conditions Policy.
Pupils admitted to hospital will receive education as determined appropriate by the medical professionals and hospital tuition team at the hospital concerned.
During a period of absence, the school will work with the provider of the pupil’s education to establish and maintain regular communication and effective outcomes.
Whilst a pupil is away from school, the school will work with the LA to ensure the pupil can successfully remain in touch with their school using the following methods:
Where appropriate, the school will provide the pupil’s education provider with relevant information, curriculum materials and resources.
To help ensure a pupil with additional health needs is able to attend school following an extended period of absence, the following adaptations will be considered:
When a pupil is considered well enough to return to school, the school will develop a tailored reintegration plan in collaboration with the LA.
The school will work with the LA when reintegration into school is anticipated to plan for consistent provision during and after the period of education outside school.
As far as possible, the pupil will be able to access the curriculum and materials that they would have used in school.
If appropriate, the school nurse will be involved in the development of the pupil’s reintegration plan and informed of the timeline of the plan by the appointed named member of staff, to ensure they can prepare to offer any appropriate support to the pupil.
The school will consider whether any reasonable adjustments need to be made to provide suitable access to the school and the curriculum for the pupil.
For longer absences, the reintegration plan will be developed near to the pupil’s likely date of return, to avoid putting unnecessary pressure on an ill pupil or their parents in the early stages of their absence.
The school is aware that some pupils will need gradual reintegration over a long period of time and will always consult with the pupil, their parents and key staff about concerns, medical issues, timing and the preferred pace of return.
The reintegration plan will include:
The school will ensure a welcoming environment is developed and encourage pupils and staff to be positive and proactive during the reintegration period.
Following reintegration, the school will support the LA in seeking feedback from the pupil regarding the effectiveness of the process.
It is essential that all information about pupils with additional health needs is kept up-to-date.
To protect confidentiality, all information-sharing techniques, e.g. staff noticeboards, will be agreed with the pupil and their parent in advance of being used, in accordance with the Pupil Confidentiality Policy.
All teachers, TAs, supply and support staff will be provided with access to relevant information, including high-risk health needs, first aiders and emergency procedures, via SIMs or Class charts
Parents will be made aware of their own rights and responsibilities regarding confidentiality and information sharing. To help achieve this, the school will:
When a pupil is discharged from hospital or is returning from other education provision, the school will ensure the appropriate information is received to allow for a smooth return to the school. The named member of staff will liaise with the hospital or other tuition service as appropriate.
In accordance with the Supporting Pupils with Medical Conditions Policy, written records will be kept of all medicines administered to pupils.
Proper record keeping will protect both staff and pupils and provide evidence that agreed procedures have been followed.
All records will be maintained in line with the Records Management Policy.
Healthcare professionals will be involved in identifying and agreeing with the school the type and level of training required. Training will be sufficient to ensure staff are confident in their ability to support pupils with additional health needs.
Staff will be trained in a timely manner to assist with a pupil’s return to school.
Once a pupil’s return date has been confirmed, staff will be provided with relevant training before the pupil’s anticipated return.
Parents of pupils with additional health needs may provide specific advice but will not be the sole trainer of staff.
The named member of staff will liaise with the alternative provision provider over planning and examination course requirements where appropriate.
Relevant assessment information will be provided to the alternative provision provider if required.
Awarding bodies may make special arrangements for pupils with permanent or long-term disabilities and learning difficulties, or temporary disabilities and illnesses. Applications for such arrangements will be submitted by the school, or LA if more appropriate, as early as possible.
This policy will be reviewed by the governing board on an annual basis.
Any changes to the policy will be clearly communicated to all members of staff involved in supporting pupils with additional health needs, and to parents and pupils themselves.
The next scheduled review date for this policy is 27.11.23